Victor Cruz

The vendor Brainloop is on a roll.

Last month it announced it had signed up Twitter. Brainloop also was the recipient of a “Best Deployment Scenario Award” from Info Security Products Guide in the Document Protection category for its work with Deutsche Postbank Group, one of Germany’s largest financial services providers with €237 billion in assets.

It just published a white paper that advocates how document sharing must reduce risk, remain in compliance with security mandates and ensure adherence with governance policy. Document sharing must do all this without putting an additional burden on those sharing and using the documents, notes the paper.

Titled “Enterprise Information Management Security Options,” the paper says that for any document sharing application to add value, it must complement the organization’s existing document security infrastructure.

Organizationally, document sharing requirements ought to fit within existing business processes. For example, the application should be flexible enough to work as part of several processes used across the enterprise. In particular, security policies should also govern and control not only the confidentiality of the document itself, but the ability to maintain protections once the document moves outside the enterprise.

When the document is used outside the perimeter, it’s imperative to apply rights management, which is key for protecting the document by controlling the user’s ability to print, save, or forward the document.

Another factor to consider is the ability to limit the time a document is viewable.

Also, security policies such as access rights and encryption, must be associated with the document itself so that protection can be maintained regardless of where the document travels and who gains access.

The paper outlines several best practices for secure document sharing, listing end-user elements such as versioning, usage tracking, discussions, and the ability to apply comments and annotations all of which facilitate collaboration.

“When your work calls for collaboration with people outside your company, Brainloop protects your confidential files and automatically applies your company’s security policies, so you can focus on getting the job done – safely and without a complicated process to slow you down,” said Paul Hands, Brainloop VP, Americas.

A copy of the new white paper can be downloaded at: http://www.brainloop.com/index.php?id=964

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